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Driving Distance and Time Calculations Using Microsoft Excel and MapPoint

Microsoft Excel “customized capabilities” can be utilized to hold out many duties associated to deal with and zip-code primarily based data, resembling importing demographic information, checking handle accuracy, even figuring out zip codes inside a radius. A few of these are mentioned within the EzineArticle “Utilizing Microsoft Excel to Handle Mailing Lists” by my colleague, Ian Roberts. Customized capabilities, additionally known as Consumer Outlined Capabilities (UDFs), carry out difficult calculations or duties and are utilized in cell formulation identical to the usual Excel capabilities SUM, AVERAGE, LOOKUP, and many others. On this article we’ll assessment how customized capabilities may also be used for calculating driving distance and driving time between addresses listed in an Excel worksheet.

To illustrate you’ve lists of addresses in Excel that require evaluation primarily based on driving distance, driving time, or each. Such an evaluation might assist quite a lot of functions – to estimate transport prices for your corporation, optimize supply service routes, even assist plan gross sales calls. You’re in all probability aware of internet-based mapping companies resembling MapQuest or Google Maps the place you enter begin and finish factors to acquire driving instructions, mileage, and estimated driving time. This works wonderful for a single pair of addresses, however for bigger units of knowledge an automatic strategy is required.

A customized perform working along with a mapping program like Microsoft MapPoint can calculate driving distance or time for varied route preferences (resembling shortest distance or quickest driving time) and routinely return the end result to your Excel worksheet. It is not essential to be taught a brand new utility, since all interactions with MapPoint occur within the background; you’re employed solely throughout the acquainted Excel setting. For instance, to calculate driving time between addresses listed in worksheet cells A1 and B1, merely enter the suitable customized perform system (inserted in cell C1, as an example) which might look one thing like this: “= CustomFunction (A1, B1)”. When you have a number of pairs of addresses in columns A and B, simply copy and paste this system as wanted in column C – on this method you possibly can routinely receive driving distance or time for actually hundreds of units of addresses, with out the time-consuming handbook enter required for typical mapping applications.

Any such perform may also calculate routes with specified stopping factors alongside the best way, to simulate a real-life supply route, for instance. On this case, simply record the addresses based on their order on the route, in a customized perform system resembling “= CustomFunction (Handle 1, Handle 2, Handle 3, and many others.)”. To optimize the route, you possibly can change the handle order to see the impact on driving distance or time.

In conditions the place actual addresses usually are not out there, customized capabilities may also return driving time or distance utilizing extra common addresses primarily based on road identify, metropolis, or zip code. The route calculation makes use of the geographic heart of the given handle. Handle sorts don’t must be constant inside a single customized perform system. Examples of legitimate addresses are: “20015” “Louisville, KY” “Washington Road 02121”.

To sum up, this is a wonderful instance of how customized capabilities in Excel can faucet into the facility of different applications, resembling Microsoft MapPoint, whereas permitting the person to work throughout the acquainted Excel setting. From checking the accuracy of mailing lists to calculating driving distance and time, it is easy to see how customized capabilities might be invaluable instruments for analyzing handle data in Excel.

Source by Betty Hughes



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